Clerical job responsibilities:
- Delivers inter-departmental documents
- Organizes meetings which may include luncheons, special events, meetings and conference calls
- Responsible for processing conference requests, purchase orders, etc.
- Facilitates and/or assists with facilitating projects as assigned by supervisor
- Receptionist duties for Administration building
- Other duties as assigned
HR responsibilities:
- Conduct pre-employment meetings with new hires to collect all information that cannot be completed virtually (i.e. I-9, DHR form that has to be notarized, collect badge picture). Send all completed paperwork to Employment Assistant.
- Conducts HR portion of new hire orientation
- Triage calls to appropriate HR representative
- Assist with facilitating employee communication when needed
Other responsibilities:
- Ensures money management procedures and processes are followed
- Assists with the completion and filing of payee documentation into the permanent and annual files
- Coordinates with the benefit specialist regarding payee benefit status
- Assists with the processing of mail
- Actively works with AltaPointe staff to ensure payee balances are reported in a timely manner via various standard reports
- Makes deposits as needed
Courteous and respectuful towards consumers, visitors and co-workers:
- Treats consumer, visitors and co-workers with care dignity and compassion
- Respects others' privacy and confidentiality
- Assists others as needed
- Personal values don't inhibit ability to relate and care for others
- Is sensitive to others' needs, expectations and individual differences
- Is gentle and calm with others
- Works in a cooperative manner with other AltaPointe employees
Administrative and other related duties as assigned:
- Actively participates in Performance Improvement activities
- Actively participates in AltaPointe committees as required
- Follows AltaPointe policies and procedures
Physical Requirements of the Job:
- Sitting for extended periods of time
- Looking at computer monitors for long periods of time
- Walking various distances inside facility and on occasion outside of the facility
- Communicating verbally in person or over the phone
- Squatting/lunging to stock and organize supplies
- Grasp/Pinch gripping is needed to frequently handle smaller weighted office items like scissors and staplers
- Fine manipulation of the hands for writing, typing and handling paperwork
- Pushing/Pulling a force up to 30 pounds (vertical) occasionally and 10 pounds (horizontal) frequently during shift
- Lifting various ranges from the floor to overhead with weights up to 5-15 pounds frequently and up to 15 pounds to handle reams of paper and files
- Carrying up to 15 pounds various distances
- Step ladder climbing to access higher shelves for filing, stocking and retrieving items