Maintains records of employees:
- Maintains hard copy file on each employee, filing documents accurately in accordance with accrediting agencies’ standards and in a timely manner
- Maintains permanent record of employees; including the collection of missing items upon hire
- Performs record audits as necessary
- Pulls active file upon termination, logs appropriate information and re-files appropriately
Assists with benefit administration:
- Enrolls new employees into the applicable benefit plan using the Third Party Administrators’ and/or vendors enrollment forms/process
- Assists Payroll Specialist and Benefit Specialist with reconciling all benefit invoices to ensure all employees are enrolled correctly
- Provides employees with necessary benefit forms (i.e. claims, retirement distribution, and/or change forms) and offers assistant when appropriate
- Maintains adequate supply of forms.
- Obtains proper authorization on any benefit forms received and routes appropriately
- Assist the Benefit Specialist with distributing employee communication (i.e. eligibility notices, Summary Plan Descriptions, and Summaries of Material Modifications)
- Assist the Benefit Specialist with the planning and implementation of the annual benefits fairs
Assists with the administration of the day-to-day operations of the human resources functions and duties:
- Provides daily supervision for the HR Front Desk Receptionist including providing adequate coverage and filling in when appropriate
- Greets employees and assists with providing general information
- Assists staff with changes to employment data (i.e. tax withholding forms)
- Directs flow of visitors and employees to ensure confidentiality
- Answers department telephone and handles routine inquiries
- Enters applicable data into HRIS
- Assists HR Team with the maintenance of various databases to be used in measuring specific HR metrics
- Maintains the Human Resources Department’s intranet webpage via AltaLink
- Assists HR Team as needed regarding copies, faxes, phone calls, mail outs, appointments, etc.
- Provides back-up support to the Employment Assistant with general responsibilities (i.e. pre-employment screenings and/or paperwork, orientation supplies and set up)
- Ensures an adequate number of all necessary office supplies are on hand. Orders office supplies as necessary
- Responsible for the organization and neat appearance of the second floor lobby area, mail/copy and file rooms
- Responds to external inquiries including the completion of requests for basic verification of employment on current and former employees