Primary Job Functions:
Prepare monthly grant draw submission packages.
- Process reports for applicable departments in AltaPointe Health Systems, Inc.(AHS) ERP system (Premier) to identify grant allocable expenses.
- Gather payroll data and calculate grant allocable wages and fringe benefits.
- Import grant expenses into AHS grant management software (AmpliFund).
- Gather supporting documentation for all expenses.
- Reconcile AmpliFund grant budgets to Premier general ledger accounts and prepare journal entries as needed.
- Prepare journal entries to book receivables and revenue for grant accounts.
- Reconcile estimated grant revenues to actual and prepare journal entries as needed.
- Track grant payments and reconcile grant receivable accounts; prepare journal entries as needed.
Assist in the preparation and reconciliation of the general ledger and related books of entry of AltaPointe Health Systems, Inc. (AHS) and entities controlled by AHS.
- Prepare worksheets and lead schedules supporting entries to ledgers and journals.
- Prepare journal entries to accurately reflect transactions in the original books of entry.
- As needed, prepare monthly reconciliations of general ledger accounts including, but not limited to:
- Bank reconciliations
- Prepare bank reconciliations using Premier for AHS accounts
- Prepare bank reconciliations for all 310 Board accounts, Mobile Community Homes, Sylacauga Specialized Housing, and MARC Group Homes accounts
- Fixed asset accounts
- Assist in the establishment and maintenance of a fixed asset system using Fixed Asset CS software
- Review invoices for appropriate coding
- Propose journal entries to record depreciation expense to the various departments.
- Notes payable and long-term debt
- Accounts payable distributions
- Review invoices for validity
- Ensure that appropriate procedures were followed prior to cash disbursement
- Review checks for appropriate coding
- Assist in the preparation of 310 Board checks and deposits.
- Assist in the preparation of Census reporting for HUD
- Assist in grant draw downs and payment distributions.
- Prepare quarterly and annual report to the Division of Payment Management (federal government).
Supervision and Consultation
- Seeks supervision and consultation as needed
- Accepts and employs suggestions for improvement
- Actively works to enhance skills
Courteous and respectful towards consumers, visitors and co-workers
- Treat consumers with care, dignity and compassion
- Respect consumers’ privacy and confidentiality
- Is pleasant and cooperative with others
- Assist consumers and visitors as needed
- Personal values don’t inhibit ability to relate and care for others
- Is sensitive to the consumer’s needs, expectations and individual differences
- Is gentle and calm with consumers, families and others as appropriate
Administrative and Other Related Duties as assigned:
- Actively participate in Performance Improvement activities
- Actively participate in AHS committees as requested
- Complete assigned tasks in a timely manner
- Treat consumers with dignity and respect
- Work in a cooperative manner with other AHS employees
- Follow AHS policies and procedures
- Receive and respond to inquiries of billing matters promptly and courteously.
- Perform financial analysis as needed.
- Assist with performance of duties of other staff in periods of absence.
- Perform other duties as assigned.