Primary Responsibilities:
Oversee Grant Accounting Functions:
- Oversee and review the preparation of monthly grant draw packages, ensuring all expenditures are allowable under grant budgets and comply with AHS policies.
- Submit monthly grant draw packages to applicable funding agencies.
- Perform monthly reconciliations of grant cost centers, ensuring alignment between subledger and general ledger.
- Research, investigate, and resolve discrepancies between subledger and general ledger accounts.
- Reconcile grant accounts receivable to ensure all drawn funds are received; investigate and resolve missing or delayed payments as needed.
- Prepare and submit annual Federal Financial Reports (SF-425) in accordance with funding agency deadlines.
- Prepare Tangible Personal Property Reports (SF-428) at grant closeout, as required by the funding agency.
- Prepare Tangible Personal Property Report (SF-428) at the time of grant closeout by the funding agency given deadline.
- Attend grant-related trainings and meetings as needed.
- Serve as a liaison between the grants team and program managers, providing updates on remaining grant balances to ensure full utilization of awarded funds.
- Ensure fixed assets purchased with grant funds are properly recorded and tracked.
- Act as the subject matter expert for AmpliFund grant management software, staying current on system functionality and new releases to improve team efficiency.
- Build and amend grant budgets in AmpliFund, as required.
- Prepare annual grant draw schedules for auditors, ensuring all funds drawn during the fiscal year are properly accounted for and reconcile to the general ledger.
- Oversee internal grant record audits to ensure all draw packages include required supporting documentation and are filed in accordance with APHS policies.
- Ensure grant expense records are properly closed in AmpliFund at grant completion.
- Ensure grant cost centers in the accounting system are closed out at the end of each grant.
- Promote a culture of continuous improvement within the department.
Oversee Pharmacy Accounting Functions:
- Generate and review monthly pharmacy system reports to record revenue, inventory, and cost of goods sold in the accounting system.
- Prepare and remit monthly pharmacy sales tax returns.
- Prepare and remit monthly provider tax returns for pharmacy operations.
- Prepare monthly client invoices for drugs paid on account.
- Record monthly journal entries for drugs charged to APHS programs.
- Prepare annual Business Privilege Tax filings for pharmacy operations.
- Lead bi-annual pharmacy inventory counts and prepare inventory schedules for audit purposes.
- Collaborate with the Director of Pharmacy to identify and resolve inventory discrepancies.
- Manage consumer accounts receivable balances and process monthly write-offs, as necessary.
- Review pharmacy expenses to identify opportunities for cost efficiencies through purchasing department coordination.
- Work closely with the Director of 340B Programs to ensure accounting compliance with 340B requirements.
- Initiate and support assigned month-end close activities.
Courteous and Respectful Attitude Towards Consumers, Visitors, Agencies, and Co-workers:
- Treat consumers with care, dignity, and compassion.
- Respect consumers’ privacy and confidentiality.
- Assist consumers and visitors as needed.
- Ensure personal values do not inhibit the ability to relate to and care for others.
Administrative and Other Duties as Assigned:
- Provide guidance, support, and mentorship to accountants, fostering a positive and productive work environment.
- Conduct regular team meetings to communicate expectations, discuss challenges, and improve processes.
- Set performance goals for team members and monitor progress through regular evaluations and feedback.
- Crosstrain staff to promote operational flexibility and business continuity.
- Complete all assigned tasks accurately and in a timely manner.
- Follow AltaPointe policies and procedures.
- Actively work to enhance skills.
- Lead and participate in performance improvement activities.
- Attend required in-service training and other workshops.
- Other duties as assigned.